Company Secretary

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Our company secretarial services assist clients in complying with regulatory requirements and provide a range of additional professional support, including company establishment, annual returns, accounting, tax returns and company deregistration.

 

Company secretarial services can save customers valuable time and reduce the risk of fines, allowing them to focus more on business development. Consequently, our clients have confidence in our secretarial services.

 

In addition to offering comprehensive compliance services, we can also provide expert advice and solutions to assist customers in addressing any challenges they may face.

 

In accordance with the law, every limited company is required to appoint a company secretary. The company secretary is primarily responsible for ensuring that the company's daily operations comply with relevant legal requirements. This includes tasks such as submitting and preserving legal documents, auditing, and attending annual general meetings.

 

Furthermore, the legislation states that if a company has only one director, that individual cannot also serve as company secretary. Consequently, a one-person company is typically required to engage the services of a secretarial company to fulfil the duties of a company secretary on its behalf.

 

It is common practice for larger companies to employ a company secretary or secretarial department. However, for smaller companies or entrepreneurs, the cost of hiring a full-time company secretary may be prohibitive. Therefore, engaging the services of a secretarial company can help to reduce expenditure, ensure compliance with regulations and reduce the risk of fines.

 

Should you require any further information about our secretarial company services, please do not hesitate to contact us via WhatsApp or telephone. We are pleased to assist with any queries you may have and to provide professional advice.

 

 

Responsibilities for Company Secretary

 

The company secretary plays a multifaceted role, with a primary responsibility of ensuring that the company's day-to-day operations align with legal requirements. The company secretary is primarily responsible for ensuring that the company's day-to-day operations comply with legal requirements. This role encompasses a number of key responsibilities, including:

 

  • Preparation and filing of annual returns
  • Assisting with company formation (if you require company secretarial services, please consider our company secretarial services)
  • Maintaining and updating statutory registers (including registers of members, directors, secretaries and significant controllers)
  • Arranging meetings and taking minutes
  • Handle share transfers and allotments
  • Update company name, business name, nature of business and branch information
  • Change registered address, business address and branch address (we can provide registered address services)
  • Update company secretary and director details
  • Update register of significant controllers
  • Process company deregistration
  • Prepare other statutory documents
  • Assist with accounting and taxation matters

 

The company secretary will also be involved in the company's financial arrangements, performance reporting and tax related matters. We offer a range of professional services. If you have any questions or need assistance with matters such as accounting and tax returns, please feel free to contact us for a free consultation via WhatsApp or telephone and we will be happy to provide you with professional advice.

 

FAQ

What is a secretarial company?

Secretarial firms specialize in providing company secretarial services. We are a well-known secretarial company in the industry, committed to providing comprehensive and reliable company secretarial services, promoting a healthy corporate governance environment, and allowing management to focus on business development with peace of mind. If necessary, please feel free to contact us to apply for company secretarial services. WhatsApp (92836180) for more details now!

What are the main responsibilities of a company secretary?

The company secretary has a variety of responsibilities, mainly ensuring that the company's operations comply with legal regulations. Its main tasks include filing annual returns, preparing and maintaining statutory registers, arranging and recording the agenda of the board of directors and annual general meetings, and managing matters such as share transfers.

Can the company secretary be changed?

The company secretary can be changed at any time, but the Companies Registry must be notified within 15 days of the change.

What is an annual return?

Local private companies must submit an annual return in a specified form for registration every year. The return must include company information as of the date of the return, such as the address of the registered office and information on shareholders, directors and company secretaries. The annual return must be filed within 42 days of the anniversary date of the company's incorporation.

When is the annual return filed?

A local private company must submit an annual return to the Registrar of Companies for registration within 42 days after the anniversary of its incorporation. If a company fails to file an annual return within the prescribed period, it will constitute a criminal offense and the defaulting company and each of its responsible persons may be prosecuted. The Registrar of Companies has no power to extend the statutory period for filing annual returns. Even if the last day of the submission period falls on a Saturday, the deadline remains unchanged.

What happens if the annual return is not submitted or is submitted late?

If a local private company fails to file its annual return within the prescribed period, it will face the following penalties:

  • More than 42 days but not more than 3 months after the return date: $870 penalty
  • More than 3 months but not more than 6 months after the return date: $1,740 penalty
  • More than 6 months but not more than 9 months after the return date: $2,610 penalty
  • More than 9 months after the return date: $3,480 penalty

 

According to Section 662 of the Companies Ordinance, companies and their responsible persons who fail to comply with this provision may be prosecuted. If convicted, you will face a default fine of up to HK$50,000 for each default. If you continue to default, you may be fined HK$1,000 on a daily basis.